Promobility

14 January 2019
Call for applications for participation in the PROM Project

International Cooperation Centre of Lodz University of Technology (TUL), Poland invites Candidates to apply for participation in the PROM Project “International scholarship exchange of PhD candidates and academic staff” for academic year 2018/2019. Detailed information is to be found in the attached document.

Attachement (Call_for_Applications_PROM)

Project is implemented in the framework of the PROM Programme “International scholarship exchange of PhD candidates and academic staff”, realized by the Polish National Agency of Academic Exchange and financed by the European Union from the European Social Fund, Operational Programme Knowledge Education Development for 2014-2020 with the amount of 749 600 PLN.

What is the aim of the Project?

The aim of the project is to increase the international exchange of PhD candidates and academic staff at Lodz University of Technology, and therefore, to improve the quality and level of internationalization of third degree education, as well as to strengthen cooperation with foreign universities. The project will contribute to raising the knowledge and competences of the Participants.

What does the Project offer?

During the academic year 2018/2019 the Project has 66 places planned for short-term international exchange (mobility), lasting from 5 to 30 days, including:

• 33 departures of PhD candidates and academic staff of Lodz University of Technology to foreign institutions, and
• 33 arrivals of PhD candidates and academic staff of foreign institutions at Lodz University of Technology.

In the Project 62 places are intended for PhD candidates and 4 places for academic staff.

The list of offered mobilities is available here.

Eligible forms of education, in relation to the exchange trips, may be aimed at:

• active participation in a conference held abroad (including participation in a poster session and flash talk),
• obtaining materials for a PhD thesis/scientific article,
• participation in a summer/winter school (both as a student of the school and as a lecturer); the theme of the school programme must be closely connected to the topic of the PhD thesis and/or research undertaken,
• taking measurements with the use of unique equipment, including large research infrastructure unavailable (or not easily available) in Poland,
• participation in short forms of education, i.e. courses, workshops, professional or industrial internships, study visits
• participation in trainings (including training on entrepreneurship or implementation activities)
• execution of archival / library inquiries
• participation in brokerage meetings
• conducting teaching classes
• participation in preparation of an international grant application
• other short forms of education allowing to increase the competences of the Project Participant.

The objectives of the mobility of PhD candidates should be closely related to the subject matter of the PhD thesis being carried out. The objectives of mobility of academic staff should be related to the subject matter of educational and/or scientific work, and should also contribute to the development of international cooperation in the implementation of third cycle studies at TUL.

TUL will provide funds to the Participant(s) for the following costs:

• flat-rate maintenance costs depending on the number of days of stay, including 2 days of travel, and
• travel costs (i.e. travel, insurance and a visa) at a flat rate depending on the distance (in km) in a straight line between the Participant's place of residence and the place of stay in the host institution.

Candidates may apply for additional funds to cover the costs of conference, trainings, courses, etc. Additional funding will be granted depending on the availability of funds in the Project.

More information about financing rules is available here.

Who may participate in the Project?

The Project participants may be:

• PhD candidates of Lodz University of Technology, i.e. persons studying at the third level of studies pursued at Lodz University of Technology,
• PhD candidates of foreign universities, i.e. persons pursuing doctoral programmes in countries other than Poland (e.g. doctoral programme/ PhD programme/another equivalent) in scientific disciplines corresponding to the third cycle studies at Lodz University of Technology,
• Academic teachers of Lodz University of Technology, i.e. employees of Lodz University of Technology employed in scientific-didactic and didactic positions,
• Foreign academic teachers, i.e. persons employed in scientific-didactic and didactic positions in foreign universities.

The status of a PhD candidate or an academic teacher must be maintained by the Participant throughout their participation in the Project.

Note: Employees of Lodz University of Technology, who are preparing their PhD thesis but are not students of doctoral studies pursued at Lodz University of Technology, may, in accordance with the PROM programme rules, participate in the Project only as academic staff of Lodz University of Technology, but not as students of doctoral studies pursued at Lodz University of Technology.

We invite you to participate in the Project!

(document to print)

Candidates for participation in the Project are requested to read carefully the Rules and annexes (available here).

Below you will find a step by step procedure for applying to the Project.

1. Read the timetable of the recruitment schedule and follow the deadlines

Stages of recruitment	Deadlines
Announcement of recruitment for the project	14.01.2019
Acceptance of applications from Candidates	till 08.02.2019
Formal verification of applications	11.02.2019
Assessment of applications by the University Qualification Committee	12.02. – 7.03.2019
Informing the candidates about the decision of the University Qualification Committee	8.03.2019

Note:

If the pool of places is not used at the first recruitment date, the University Qualification Committee will announce supplementary recruitment. Updated information about available places will be published on the project website https://www.ife.p.lodz.pl/promobility

2. Check if you meet the formal criteria to become a Participant in the Project

1. The Project participants may be:

• PhD candidates of Lodz University of Technology, i.e. persons studying at the third level of studies pursued at Lodz University of Technology,
• PhD candidates of foreign universities, i.e. persons pursuing doctoral programmes in countries other than Poland (e.g. doctoral programme/ PhD programme/another equivalent) in scientific disciplines corresponding to the third cycle studies at Lodz University of Technology,
• Academic teachers of Lodz University of Technology, i.e. employees of Lodz University of Technology employed in scientific-didactic and didactic positions,
• Foreign academic teachers, i.e. persons employed in scientific-didactic and didactic positions in foreign universities.

The status of a PhD candidate or an academic teacher must be maintained by the Participant throughout their participation in the Project.

Employees of Lodz University of Technology, who are preparing their doctorates but are not students of doctoral studies pursued at Lodz University of Technology, may, in accordance with the PROM programme rules, participate in the Project only as academic teachers of Lodz University of Technology.

The Participant must have a minimum B2 level of knowledge of a foreign language (i.e. the language in which the mobility will be realized or English).

3. Choose the relevant category of mobility

The Candidate may apply for participation in the Project for a maximum of 2 different categories of mobility, indicating which of them is treated as a priority by him/her. The Candidate may receive funding for only one mobility within the Project.

The Project offers various categories of mobility, which are defined by:

• the number of days of stay (including 2 days for travel) and the type of the host country (the OECD and cities in the top 50 of the MERCER report or non-OECD countries), and
• the distance in a straight line (in km) between the Participant's place of residence and the place of stay at the host institution
• Dsiatnce Calculator is available here.

The list of available mobility categories under the Project at TUL is available here. Updated information about available places will be published on the project website https://www.ife.p.lodz.pl/pl/promobility

Examples:

• TUL’s PhD candidate may visit an institution in Boston, USA (ca. 6486 km) for 7 days under PROM/D/W/07 mobility category or for 30 days under PROM/D/W/15
• TUL’s academic staff member may visit Budapest in Hungary (ca. 476 km) for 7 days (PROM/K/W/01)
• PhD candidate from institution of Dortmund, Germany (ca. 828 km) may visit TUL for 5 days (PROM/D/P/02) or for 14 days (PROM/D/P/07) or for 30 days (PROM/D/P/12)
• PhD candidate from Tokyo, Japan (ca. 8693 km) may visit TUL for 30 days (PROM/D/P/15)

In the course of mobility, the Participant may perform maximum 2 selected forms of education, which will be completed in the same place, if it is substantively justified. In such a case, the Project co-financing will cover the whole period of all forms of education, provided that there are no interruptions between them. The deadlines for implementation of particular forms of education may overlap.

Eligible forms of education, in relation to the exchange trips, may be aimed at:

• active participation in a conference held abroad (including participation in a poster session and flash talk),
• obtaining materials for a PhD thesis/scientific article,
• participation in a summer/winter school (both as a student of the school and as a lecturer); the theme of the school programme must be closely connected to the topic of the PhD thesis and/or research undertaken,
• taking measurements with the use of unique equipment, including large research infrastructure unavailable (or not easily available) in Poland,
• participation in short forms of education, i.e. courses, workshops, professional or industrial internships, study visits
• participation in trainings (including training on entrepreneurship or implementation activities)
• execution of archival / library inquiries
• participation in brokerage meetings
• conducting teaching classes
• participation in preparation of an international grant application
• other short forms of education allowing to increase the competences of the Project Participant.

Mobility must be completed by 30 September 2019.

4. Submit the required application documents to the Project Office

For each mobility please submit the application documents:

• Application for co-financing of mobility (Appendix 5 to the Rules)
   
• Document (e.g. a letter, e-mail) confirming that the Candidate is ready to be accepted by the host institution and indicating the purpose and dates of mobility in accordance with the Application for Mobility Funding.

In the case of departures / arrivals at conferences, the Candidate may submit a confirmation of the conference application for the purposes of recruiting for the Project. In the case of a positive decision of the University Qualification Committee, the funding will be granted conditionally, and eventually after presenting a confirmation of acceptance for the conference by the Candidate.

• A document confirming knowledge of a foreign language (i.e. the language of the host country or English) at a minimum B2 level

A certificate issued by an authorised body should be used as a proof of knowledge of a foreign language. In the absence of a certificate, the Candidate may present a certificate of completion of language courses at a certain level. The University Qualification Committee may, if it deems it necessary, verify language skills through a direct interview with the Candidate.

Documents should be submitted to the Project Office in person or by e-mail to address given in the forms.

Project Office is seated in the Internationl Cooperation Centre, Lodz University of Technology, 36 Żwirki Str., 90-539 Łódź, Poland, building A16, I floor, rooms 110-111.

Tel.: +48 42 638 38 73 (or 74)

Mail address: promobility@info.p.lodz.pl

Candidate will receive information about the decision of the University Qualification Committee by e-mail.

Coming soon.

Regulations:

Rules of participation in the PROM project implemented by Lodz University of Technology in 2018/2019 academic year (with appendixes) (PDF)

Recruitment schedule of PROM Project in the academic year 2018/2019 at TUL. (WORD)

Regulations of the PROM PROGRAMME (NAWA) (PDF)

 

Forms:

Application form for co-financing of mobility under the PROM project implemented at Lodz University of Technology in the academic year 2018/2019  (WORD)

The personal data form of a Participant of the PROM project for an Agreement (WORD)

Financial settlement form of the trip (EXCEL)

Specimen of a certificate (WORD)

The substantive report on the implementation of mobility by the Participant of the PROM Project (WORD)

 

Information and promotion materials:

Short information about PROM Project at TUL in English (PDF)

Short information about PROM Project at TUL in English (WORD)

 

Logotypes to be used:

Polish version of logotypes (PDF) (JPG)

English version of logotypes (PDF) (JPG)

 

Websites:

• Lodz University of Technology – https://www.p.lodz.pl/en
• Międzynarodowa Szkoła Doktorska PŁ - https://ids.p.lodz.pl/
• Polish National Agency for Academic Exchange - https://nawa.gov.pl/en/